Being a business owner, we can all relate to the fact that our workload exceeds almost any other person within our organization. We often wear many hats, and juggle multiple tasks and priorities at once. The most important thing I have found over the years to keep myself sane (and organized) is detailing out my days/weeks ahead of time (as much as possible).
Spend 5 Minutes Reviewing Your Schedule
One of the first things I do every morning is spend at least 5-minutes looking over what I need to accomplish that day. Unfortunately, or maybe fortunately I usually have more that needs to be done in a day that I can actually get to (this is even after I’ve delegated out as much as possible).
Once I review my schedule, I prioritize what needs to be done that day. I use a task management system (there are a million of them out there). The system I use is web-based, has an app on my computer as well as my phone. No matter where I am I can add, delete, mark completed, and even delegate tasks.
I like to see what’s past-due and try to knock those out first.
Schedule Time for Tasks
Reviewing your day’s tasks and scheduling in time to knock out your to do’s is crucial. I often block off a bulk of hours on my calendar so I can allot time to accomplish my tasks. Days where I am unable to complete a large majority of those tasks, I consider that a fail. That is why when it comes to my workload, having those hours set aside (uninterrupted) for the most part, helps me achieve those tasks. I consider every day an opportunity to achieve something within the business.
The fact is no matter how you operate (notebook, app, computer program, or list) as long as you're tracking your workday and making progress it’s better than doing nothing. Too many business owners just “wing it” I promise that is not the best plan you can have. As I’ve mentioned in other “Tips'' your business deserves you putting your best foot forward, and working on things that you are unable to delegate. Take 5 minutes at the start of the day to review your schedule, I promise you won’t regret it!
About the Author, James Webster
James Webster, founder and CEO of ROK Financial has almost two decades of experience within the financial services industry. His passion for helping small business owners and his innovative way of thinking, has allowed him to run multiple successful businesses including National Business Capital & Services. Under the National name, the team was able to help secure over $1 Billion in financing for small businesses nationwide.